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Creating access to Lexoforms

Purpose
When creating access to Lexoforms, we collect and process personal data to deliver our products and services and to send you news and information, which you can unsubscribe from at any time (see Newsletter Subscription). 

As a paying customer of Lexoforms, we also process personal data to receive payment for our product, invoice according to bookkeeping laws, and send invoices via e-mail or other billing services. 

Legal Basis for Processing
We process the collected personal data to fulfill a contract/agreement based on your acceptance of our Terms and Subscription Conditions, whether it involves a trial period or the purchase of our product under Article 6(1)(b) of the GDPR (contract).

Categories of Personal Data
The collected information includes general personal data such as VAT number, company name, company address, business e-mail, industry association affiliation, and partnerships, as well as user information, including name, title, mobile number, e-mail, and any comments.

Recipients of Personal Data
When creating access to Lexoforms without en tilknyttet samarbejdspartner (rådgiver) videregiver vi ikke personoplysninger til tredjepart. Ved oprettelse af adgang til Lexoforms with an associated partner (advisor), we share information with third parties in the form of the chosen advisor so they can deliver the agreed service.

In both cases, we transfer personal data to selected data processors who may be located within and outside the EU/EEA, including the USA. When using data processors located outside the EU/EEA, these are always used under a valid transfer basis, such as the EU-US Data Privacy Framework (DPF) and/or Standard Contractual Clauses (SCC), with the implementation of any relevant supplementary measures, such as SSL encryption or multi-factor login.

Storage of Personal Data
Entered personal data is erased or anonymized according to our Terms and Subscription ConditionsDuring the trial period, the first 14 days are free and without commitment, but if no payment is made thereafter, the system is shut down, and the registered personal data is erased 30 days after the trial period ends.

Other information provided during the creation of access to Lexoforms is erased or anonymized no later than 12 months after the withdrawal of consent or the last contact unless the consent or contact leads to a collaboration, customer relationship, or another similar relationship.

In that case, you can read more about our retention of personal data in our Data Processor Agreement, section C.4, and appendix D.

Automated Decisions and Profiling
The collected personal data is not used for profiling or to make automated decisions.

Your Rights

Under the General Data Protection Regulation (GDPR), you have several rights regarding our processing of your personal data. If you wish to exercise your rights, please contact us. Your rights include…

Access and rectification
You can request access to the personal data we process about you at any time, as well as request that your personal data be corrected or updated.
 
Erasure
In certain cases, you can request that your personal data be erased. This right is not absolute, as some data cannot be deleted due to other legislation or if the agreement and purpose allow us to retain the personal data. The data will be erased no later than when any potential financial claims have become statute-barred.
 
Restricted Processing
In certain cases, you can request that the processing of your data be restricted. This means that if the conditions for restricting processing are met, we can only process your personal data in certain situations.
 
Objection
In certain cases, you can object to our otherwise lawful processing of your personal data.
 
Data Portability .
You can at any time request to download or receive your personal data in a machine-readable format.
 
Automated Decisions and Profiling
You have the right not to be subject to a decision based solely on automated decision-making, including profiling.

Withdrawal of Consent
You can withdraw your consent at any time where our processing of your personal data is based on your consent.

You can read more about your rights in the Danish Data Protection Agency's guide on data subjects' rights, which you can find at www.datatilsynet.dk

The right to complain

If you wish to complain about our processing of your personal data, we would be happy to be informed and will do our best to satisfy your concerns. If you are not satisfied with our response, you have the right to lodge a complaint directly with…

Danish Data Protection Agency
Carl Jacobsens Vej 35
2500 Valby

Phone 3319 3200
E-mail dt@datatilsynet.dk

See more at www.datatilsynet.dk